Job Title

Officer, Operations At The Joint United Nations Programme On HIV And AIDS (UNAIDS)

Requirements

The Joint United Nations Programme on HIV and AIDS (UNAIDS) is leading the global effort to end AIDS as a public health threat by 2030 as part of the Sustainable Development Goals. Since the first cases of HIV were reported more than 35 years ago, 78 million people have become infected with HIV and 35 million have died from AIDS-related illnesses. Since it started operations in 1996, UNAIDS has led and inspired global, regional, national and local leadership, innovation and partnership to ultimately consign HIV to history.

UNAIDS is a problem-solver. It places people living with HIV and people affected by the virus at the decision-making table and at the centre of designing, delivering and monitoring the AIDS response. It charts paths for countries and communities to get on the Fast-Track to ending AIDS and is a bold advocate for addressing the legal and policy barriers to the AIDS response.

We are recruiting to fill the position below:

Job Title: Officer, Operations

Vacancy No.: UNAIDS/23/FT34
Location: Abuja, Nigeria
Grade: NO-C
Duration of contract: 2 years
Contract type: Fixed-term Appointment
Organization unit: AI/RSD Regional Support Team, West and Central Africa (AI/RSD)

Mandate of the Department

The Country Office provides leadership and coordinates the expanded UN system response in Country. Using an equity and equality lens as part of the Sustainable Development Goals (SDGs), the Country Office scales up HIV services focused on key populations and locations most at risk.
The Country Office promotes effective use of strategic information to better understand and track the epidemic and its trends, and to measure progress and sustainable impact of the response in Country.
It supports efforts to strengthen the capacities of communities and their meaningful engagement in health, social protection, and human rights mechanisms, and provides intellectual support and technical guidance as necessary to national partners and policymakers.
Main Tasks and Responsibilities of the Position

Under the guidance and direct supervision of Country Director, the Officer, Operations, ensures that effective financial and administrative management is implemented and maintained.
This specifically includes the management of the operating budget, financial analysis and reporting, and human resources management.
He / she has the following key responsibilities:
Overall operations administration:

Provides technical advice to the Director and staff of the office/country office on the full range of operations management: administrative, human resources, budgetary, financial, information technology, travel, procurement and contracting.
Ensures the efficient delivery of client-oriented operations and administration services including monitoring of financial, administrative, and human resources-related activities.
Monitors of the implementation of the corporate administrative processes and procedures in the office and ensures that staff are oriented and capable of using them.
Monitors and assesses the implementation of operational activities and makes recommendations for systems and procedures strengthening. Drafts guidelines for improved systems and procedures in the office aiming at overall performance enhancement.
Prepares and adjusts the office´s operational workplans coordinating appropriate inputs and clearances from management and other staff in the office and, if pertinent, across the organization.
Supports the Manager, Regional Operations in streamlining operations in the region/sub-region.
Financial administration and related matters:

Verifies the validity of expenditure requests by ensuring adherence to applicable rules and procedures, as well as the availability of funds, before submission to the authorized officer(s) for approval.
Ensures timely payments to suppliers, reviews bank reconciliations, petty cash accounts and clears monthly financial statements for signature by the authorized officer(s).
Prepares and adjusts the office´s budget coordinating appropriate inputs and clearances from management and other staff in the office and, if pertinent, across the organization.
Prepares periodic financial and narrative reports in an appropriate format, conducts analyses of budget implementation, and makes recommendations to improve the efficient use of resources.
Ensures the implementation of agreed audit recommendations, advise on corrective measures to be taken and establish relevant internal controls and reporting mechanisms.
Office administration activities:

Represents UNAIDS in the UN Operations Management Team (OMT) including other UN inter-agencies consultative and management committees
Participates in management of common premises/services arrangements and the harmonization of the UN common system.
Responsible for the office assets register including timely registering of assets and disposal of obsolete assets. Reconciles the assets register with the physical inventory records.
Ensures smooth management of office transport and optimal utilization of drivers time and vehicles including reconciliation of driving log and fuel consumption and reporting on monthly basis.
Manages communications systems including pouch, mail and bookkeeping systems.
Provides technical guidance to other operations staff in the office.
Other operations management activities:

Ensures timely and accurate preparation and management of supply and service contracts and agreements, including conducting spot-checks, liquidating final payments, closing contracts and evaluating contractors.
Supervises operations staff in the office and manages routine human resources-related issues and staff development activities, escalating matters as appropriate.
Administers protocol and associated matters.
Ensures compliance with Minimum Operating Security Standards (MOSS), escalating any security and safety concerns as appropriate.
Performs other duties as assigned.
Required Qualifications
Educational Qualification:

Essential: Advanced University Degree at Master's level or equivalent in Public Administration, Business Administration, Economics, Finance, or another area related to the duties and responsibilities.
Desirable: Specialization or a relevant professional qualification in accounting, financial control, audit or a related discipline.
Experience:

Essential: A minimum of 5 years of operations management experience, including in one or more of the following areas: result-based budgeting, finance, logistics, travel and contract management, human resources management and learning, including at the international level.
Desirable: Relevant international organizations' experience, preferably including the United Nations system. Experience with Enterprise Resource Planning Systems
Competencies
UNAIDS Values:

Commitment to the AIDS response
Integrity
Respect for diversity
Core competencies:

Working in Teams
Communication with Impact
Applying Expertise
Delivering Results
Driving Change and Innovation
Being Accountable
Managerial competencies:

Vision and strategic thinking
Leading Teams
Building Relationships and Networks
Developing and Empowering Others
Managing Performance and Resources
Vision and Strategic Thinking
Exercising Sound Judgement
Languages:

Essential: Proficiency in English.
Desirable: Knowledge of additional UN official languages.
Annual Salary (Net of tax)
NGN25,344.462 at single rate

Method of Application

Interested and Qualified Candidate Should Click the APPLY Button Below: Note Only nationals of Nigeria are eligible to apply. You are required to reside within reasonable commuting distance of the UNAIDS office located in Abuja. A valid passport will be requested. Furthermore, only online applications will be accepted. Other similar positions at the same level may be filled from this vacancy notice.

Deadline

8th April, 2023.

Salary

NGN25,344.462 at single rate

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