Job Title

Procurement And Admin Officer At Malaria Consortium

Requirements

Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

We are recruiting to fill the position below:
Job Purpose

The Procurement and Admin Officer will be responsible for all based procurement planning and procurement.
He/she will also be responsible for providing Abuja based administrative support to state projects under Malaria Consortium in Nigeria.
Scope of Work

The Procurement and Admin Officer will support the project procurement plan design and regular updating.
He/she will provide the analysis for all Abuja strategic supplier agreements related to and will monitor them, and will coordinate all procurement related in Abuja in accordance with the Malaria Consortium Procurement Policy.
He/she will also manage all assets in the Abuja office and provide support to the management of assets in all state offices.
Key Accountabilities
Procurement planning (15%):

Support the project manager and Country Office Manager with the design of procurement plans to allow all procurements to be delivered on-time at value for money following compliant processes
Work with the Senior project manager and Country Office Manager to review all project procurement plans on a regular basis (at least quarterly) to ensure that all procurement is being planned to allow for on-time delivery at value for money following compliant processes.
Supplier agreements (15%):

Support the Abuja Office Manager with defining they Nigeria Country Procurement Plan
Provide support in the analysis for all Abuja based Framework Agreements and creation  of Preferred Suppliers based on the Country Procurement Plan, following the processes defined in the Malaria Consortium Procurement Policy, including for fuel, security, IT support, generator maintenance, vehicle maintenance, stationery, hotels, taxi firms, rental vehicles, event locations for conferences/workshops/seminars, printing material, etc.
Track all Global Fund procurements against all supplier agreements and provide quarterly reports to the Abuja Office Manager on total expenditure to date per agreement, supplier performance and issues and recommendations for the coming year.
Procurement (55%):

Coordinate all Abuja based procurement in accordance with the Malaria Consortium Procurement Policy, ensuring that all documentation is completed, correctly approved and filed appropriately for future reference
Maintain a record of the status of all procurements, which will be shared weekly with all relevant staff so that they can properly plan and implement all activities
Collate documentation for all procurements for the Country Procurement Review Committee (PRC)
In line with the project budget and working closely with the Country Office Manager, ensure value for money of all procurements for activities carried out in Abuja and all offices at state level.
Admin, Asset and Stock Management (15%):

Support the Abuja Senior Admin Officer in managing all Abuja based assets to ensure that they are registered, tracked, maintained and disposed of according to the Malaria Consortium Asset Management Policy
Maintaining the Property Inventory Register for all office equipment (as per the Malaria Consortium Fixed Asset Policy) in Abuja
Support the Abuja Senior Admin Officer in managing any stock procured by, as defined by, and in accordance with the Malaria Consortium Inventory Management Policy
Carry out delegated administration tasks as required by the Abuja Office Manager.
Qualifications and Experience

Degree or similar qualification in Procurement and Administration or related field
At least 5 years’ experience working in an operations related role specifically in procurement
Proven writing skills in English
Ability to work effectively and sensitively with staff in other locations
A collaborative and flexible style, with a strong service mentality
Facilitation and coordination skills
Sector awareness related to procurement
 Excellent interpersonal and communication skills
Excellent computer skills with proficiency in Microsoft Word, Excel and PowerPoint
Analytical skills
Ability to troubleshoot basic ICT issues.

Method of Application

Interested and qualified candidates should Click the Apply Button Below:

Deadline

28th April, 2022

Salary

Attractive

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